This report on the accounts of the Trustees for the year ended 31st March 2003, which are set out on
pages 2 to 5, is in respect of an examination carried out under s.43 of the Charities Act 1993.
As Trustees you are responsible for the preparation of the accounts; you consider that the audit
requirement of section 43(2) of the Charities Act 1993 (the Act) does not apply.
It is our responsibility to issue this report on those accounts in accordance with the terms of Regulation
7 of the Charities (Accounts and Reports) Regulations 1995.
Our examination was carried out in accordance with the General Directions given by the Charity Commission under section 43(7)(b) of the Act. That examination includes a review of the accounting records kept by the Trustees and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts.
In connection with our examination, no matter has come to our attention:
Giffard Taylor & Co.
41 New Road
Chippenham
Wiltshire
SN15 1JQ
6th May 2003
| Note | Unrestricted Funds | Restricted Funds | TOTAL FUNDS | 31st March 2002 | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| INCOME | £ | £ | £ | £ | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| Community Fund Grant - Doctors on Rotation | - | 17,971 | 17,971 | 15,866
| HCK Contribution - Doctors on Rotation
|
| (4,576)
| 4,576
| -
|
| -
| Income from Trusts
|
| 785
| 5,000
| 5,785
|
| 13,750
| Donations - Gift Aid
|
| 17,975
| -
| 17,975
|
| 15,653
| Donations - non Gift Aid
|
| 21,206
| -
| 21,206
|
| 17,066
| Fundraising Events
|
| 364
| -
| 364
|
| 2,452
| Bank Deposit Interest
|
| 2,462
| -
| 2,462
|
| 3,295
| Tax Refund
|
| 5,067
| -
| 5,067
|
| 4,638
|
|
|
| TOTAL INCOME
|
| 43,283
| 27,547
| 70,830
|
| 73,630
|
|
|
|
|
| DISBURSEMENTS TO PROJECTS
|
|
|
|
|
|
| Doctors on Rotation - Kenyan Costs
| (2)
| -
| 15,419
| 15,419
|
| 14,436
| Doctors on Rotation - UK costs
| (1)
| -
| 2,885
| 2,885
|
| 3,502
| Other hospice projects in Kenya
| (2)
| 20,536
| 5,000
| 25,536
|
| 46,977
| Other hospice projects - UK costs
| (1)
| 4,130
| -
| 4,130
|
| 4,754
|
|
|
| TOTAL DISBURSEMENTS
|
| 24,666
| 23,304
| 47,970
|
| 69,669
|
|
|
|
| ADMINISTRATION AND | DEVELOPMENT COSTS
|
|
|
|
|
| UK Staff Costs
|
| 11,447
| -
| 11,447
|
| 9,533
| Travel
|
| 267
| -
| 267
|
| 675
| Training
|
| 28
| -
| 28
|
| 99
| Communications
|
| 582
| -
| 582
|
| 481
| Printing & Stationery
|
| 615
| -
| 615
|
| 728
| Fundraising Costs
|
| 1,639
| -
| 1,639
|
| 2,342
| Bank Charges
|
| 16
| -
| 16
|
| 44
| Depreciation
|
| 638
| -
| 638
|
| 644
| Office Rent/Costs
|
| 1,280
| -
| 1,280
|
| 125
| Sundries
|
| 527
| -
| 527
|
| 298
| Maintenance
|
| 230
| -
| 230
|
| 307
| Accountancy
|
| 294
| -
| 294
|
| 294
|
|
|
| TOTAL ADMINISTRATION AND | DEVELOPMENT COSTS (1)
| 17,563
| -
| 17,563
|
| 15,570
|
|
|
|
| TOTAL DISBURSEMENTS AND | EXPENDITURE
| 42,229
| 23,304
| 65,533
|
| 85,239
|
| NET INCOMING/(OUTGOING) | RESOURCES
| 1,054
| 4,243
| 5,297
|
| (11,609)
| |
|
|
|
|
|
| Notes
| £
| £
| £
|
| £
| £
| £
|
| FIXED ASSETS
|
|
| 552
|
|
| 1,190
|
| CURRENT ASSETS |
|
| Debtors and Payments in Advance
|
|
| 5,033
|
| 5,638 |
|
| Shares A Baumann & Co Ltd, Kenya
|
|
| -
|
|
|
| 150
|
|
| Cash at Bank |
| HSBC Treasurer | 518 | 594 |
| CafCash | 1,834 | 6,607 |
| HSBC No Notice | 162 | 9,492 |
| CafGold | 68,214 | 47,495 |
|
|
|
|
| 70,728 | 64,188 |
|
| NET CURRENT ASSETS | 75,761 | 69,976
| NET ASSETS | 76,313 | 71,166
|
| REPRESENTED BY: |
|
| TRUST FUND |
| Unrestricted | Restricted | TOTAL | TOTAL
| £ | £ | £ | £ | £ | £
|
| Balance Brought Forward | 58,943 | 12,223 | 71,166 | 79,720
|
| Net (Outgoing)/Incoming Resources | 1,054 | 4,243 | 5,297 | (11,609)
|
| Shares in A Baumann & Co Ltd | written off (150) | - | (150) |
|
| Transactions relating to 2002 |
|
| Unrealised Gain Brought | Forward 4,918
|
| Realised Gain | 3,055
|
| Less Unrealised Gain | Brought Forward (4,918)
| Balance Carried Forward | 59,847 | 16,466 | 76,313 | 71,166
| | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
| 1. | UNITED KINGDOM COSTS
|
| The costs incurred in the United Kingdom to run the office and for fundraising activities are classified as Administration and Development Costs (A&D),
those relating to the Doctors on Rotation (Dor) project and those relating to all the other Kenyan projects (KP). The apportionment of the
costs is shown in the table below.
|
| A&D | DoR | KP | TOTAL | 2002
| £ | £ | £ | £ | £
| UK Staff Costs | 11,447 | 1,768 | 3,600 | 16,815 | 14,963
| Travel | 267 | 637 | - | 904 | 2,645
| Training | 28 | - | - | 28 | 99
| Communications | 582 | 120 | 350 | 1,052 | 911
| Printing & Stationery | 615 | 120 | - | 735 | 808
| Fundraising Costs | 1,639 | - | - | 1,639 | 2,342
| Bank Charges | 16 | - | 180 | 196 | 224
| Depreciation | 638 | - | - | 638 | 644
| Office Rent/Costs | 1,280 | 120 | - | 1,400 | 125
| Sundries | 527 | 120 | - | 647 | 384
| Maintenance | 230 | - | - | 230 | 387
| Accountancy | 294 | - | - | 294 | 294
| TOTAL | 17,563 | 2,885 | 4,130 | 24,578 | 23,826
|
|
| 2. | DISBURSEMENTS TO PROJECTS
| Unrestricted | Restricted | Total
| Nairobi Hospice |
| Doctors on Rotation (funded by the Community Fund) | - | 8,956 | 8,956
|
| Nyeri Hospice |
| Salary support for Project co-ordinator | 2,000 | - | 2,000
| Nurses' salary support | 4,657 | - | 4,657
| Contributions to the cost of drugs | 3,245 | - | 3,245
| Day Care Centre - contribution to costs | (funded by the Beatrice Laing Trust) - | 3,000 | 3,000
| Doctors on Rotation (Funded by the Community Fund) | - | 6,463 | 6,463
| 9,902 | 9,463 | 19,365
|
| Coast Hospice
| Contribution to running costs | 7,000 | - | 7,000
| Contribution to cost of vehicle | (Funded by Trusthouse Charitable Foundation) - | 2,000 | 2,000
| 7,000 | 2,000 | 9,000
|
| Eldoret Hospice
| Contribution to nurse's training cost | 1,200 | - | 1,200
|
| Meru Hospice
| Contribution to running costs | 1,500 | - | 1,500
|
| Kenya Hospices Association
| Contribution to running costs | 934 | - | 934
|
| Total Disbursed to Kenya | 20,536 | 20,419 | 40,955
|
|
|
| 3. | ACCOUNTING POLICIES
|
|
4. | FIXED ASSETS
| Brought | Forward Depreciation | Net Book | Value at 31st March 2003 £ | £ | £
| Photocopier | 196 | 97 | 99
| Computer and Modem | 730 | 342 | 388
| Scanner | 84 | 22 | 62
| Software | 52 | 51 | 1
| Colour Printer | 54 | 53 | 1
| Fax Machine | 74 | 73 | 1
| 1,190 | 638 | 552
| 5. | SHARES IN A. BAUMANN & CO LTD
|
| The cost of realising the shares held in this Kenyan registered company exceeds the value of the shares. As they have no realisable value they have been written off.
|
| 6. | TRUST FUND
| The Restricted Fund balance of £16,466 represents undisbursed funds on the Doctors on Rotation project of £13,494 and the Nyeri Day Centre of £2,972.
| | |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||